Recent Articles
Recent Articles
Recent Articles
Recent Articles

10 Strategies For Effectively Managing Distributed Teams

The implementation of these strategies for effectively managing distributed teams is essential for fostering seamless collaboration and maintaining productivity across geographical boundaries.

John Harrison
John Harrison
Feb 12, 2024326 Shares4.4K Views
Jump to
  1. Communicate Consistently
  2. Leverage Collaboration Tools
  3. Set Realistic Goals And Deadlines
  4. Host Consistent Meetings
  5. Set Expectations During The Onboarding Process
  6. Have More Than One Platform For Communication
  7. Keep A Personal Touch
  8. Build Structure
  9. Create Incentives
  10. Overcommunicate Goals To Help Remote Employees Succeed
  11. What Is Distributed Team Management?
  12. What Are The Pros Of Distributed Teams?
  13. Strategies For Effectively Managing Distributed Teams - FAQs
  14. Conclusion
10 Strategies For Effectively Managing Distributed Teams

Companies hire remote development teams to work on complicated software development projects more and more often these days because of how international businessis. Yet, it can be very hard for managers to keep these teams running smoothly, especially when team members are in different time zones and cultures.

Based on the best practices in the field, this piece will look at five different methods that managers can use to lead spread development teams effectively. In this article, we will discuss strategies for effectively managing distributed teams. Here are some good ways for managers to handle software teams that work in different places.

Colleagues Standing Beside Man at Desk and Looking at Laptop
Colleagues Standing Beside Man at Desk and Looking at Laptop

"Remote" and "distributed" are words that are often used to refer to employees of the same company who work in different places. But these words do mean a little bit of different things. When people talk about "remote workers," they usually mean individual employees who work from home part-time or full-time but are likely based in the same central place.

They could meet in an office if they need to work together. In this way, workers who work from home are like individual stars that are tied to one place. On the other hand, people on a spread team can work from anywhere in the world.

Even though everyone on the team works from home, they work together as a single unit with the help of technology and communication tools. "Distributed team" basically refers to a group of workers who share their work, as opposed to a single faraway worker who works alone. Here are some strategies for effectively managing distributed development teams!

Communicate Consistently

Employees and project managers don't always realize how much the little things they do at work affect their jobs. It's important for leaders of remote teams who can't hold these meetings in person to be clear, brief, and consistent in how they talk to their teams.

That being said, too much communication can also lead to confusion because teams in different places have more chances to cross lines. To avoid these mistakes, make meeting schedules, record video calls, and hand out thorough notes later. These tools will make sure that everyone on the team has the same knowledge.

Leverage Collaboration Tools

Collaboration tools are important for remote developer teams because they let people work together without any problems even though they are in different places.

Tools that let people work together in real time, like sharing code writers, virtual whiteboards, and project management software, should be bought by managers. These tools can speed up the development process and make sure that everyone on the team knows what's going on.

Set Realistic Goals And Deadlines

Managers of remote development teams need to set goals and targets that are attainable. Managers should work closely with team members to set clear project goals and timelines, keeping in mind that the spread software development model comes with its own set of challenges.

To keep team members inspired and interested in the project, it's important to find a mix between big goals and dates that can be met.

Diverse Coworkers Having Online Conference in Modern Office
Diverse Coworkers Having Online Conference in Modern Office

Host Consistent Meetings

If you hold meetings every week at the same time, everyone on your team will know what to expect. When they need to, they can move those meetings around, so they can plan their workdays in the way that works best for them.

Also, it's important to keep the meeting topics the same so that everyone on the team knows how and when to participate when they need to.

If someone on your team can't make it to a regular meeting, give them a way to get information without being there. A great way to keep everyone up to date is to record your talks or share meeting notes after the fact.

Set Expectations During The Onboarding Process

It's good for any business to set rules for how your spread team should talk to each other during the hiring process. Give information on how to talk to certain team members, what kinds of conversations are okay to have at work, and where information is shared.

All of these are good things to talk about right away during the hiring process. People can set their limits in addition to the ones set by the company when they know what is expected of them early on.

Have More Than One Platform For Communication

When you work on a remote team, you can set your hours, which is different from a regular 9-to-5 job. This could mean that some team members have to answer the phone or email while they're out and about.

Giving your team members a choice of how to share the right information at the right time by using different types of communication tools, like Slack for texting, Zoom for videoconferencing, and Asana for managing work, is important.

You can give your team members the freedom to work in ways that work best for them and their schedules by letting them interact through their phones.

Keep A Personal Touch

Video chats, texts, and video calls are all great ways to talk to people during the day, but they're not always as personal as getting together in person. As much as possible, hold a yearly meeting where team members and managers can get together and get to know each other better.

If this isn't possible, provide time for socializing during meetings in the form of unplanned side events where people on the team can get to know each other.

Personal exchanges like these are important for building connections and making sure that all team members feel like they belong, even if they work in different places.

Build Structure

A lot of the time, your team members who work from home can set their hours. You should make sure that everyone is still working toward the same goals, though, since you are the team boss.

You can do this by giving workers set hours to make sure they have a good work-life mix, leading talks to make sure they get things done, and making sure there is always time for comments and questions during meetings.

Create Incentives

Supporting and rewarding a spread team is also an important part of making it work. People who work from home often want the same perks and rewards as people who work in an office but in a different way.

This could mean giving remote workers a salary or grant to help them set up a busy workspace at home, allowing them to learn new skills like online learning, or paying teams for using the internet.

Here are some easy examples of rewards that leaders can use. Don't be afraid to ask your team what kinds of perks would help them the most with their daily work.

Overcommunicate Goals To Help Remote Employees Succeed

Overcommunicating individual goals and tasks is a good way to make sure that workers who find working from home hard are focused on the right things. This means that for each job, you need to use specific wording that workers can easily understand.

Project management tools can help your workers stay on task, understand each step of the project, and know when it's due. Managing a spread team well won't work if all you do is keep track of everyone's work hours. The best way to judge an employee's work is to look at the results they get.

Business People in a Meeting Via Video Call
Business People in a Meeting Via Video Call

What Is Distributed Team Management?

Distributed team management means overseeing people on a team who are spread out in different places, without having a central office. In one example of a spread team, some team members work from home, some are in an office in the same city, and others are in a different office.

Managing these kinds of teams that are spread out in different places is called distributed team management. Because remote teams are set up differently, it can be harder to manage them than a standard team that works together in one place.

Word Team in Golden Letters on Brown Background
Word Team in Golden Letters on Brown Background

What Are The Pros Of Distributed Teams?

Cost Savings

By letting people work from home, companies can cut their operating and overhead costs by a large amount. One example is that you can hire a virtual worker in another place instead of having a full-time worker in the office. This also means you don't need to buy a desk or other office supplies or set up an office.

Increased Flexibility

Employers can give their workers more freedom by letting them choose their hours when groups of workers are spread out. This means that place is no longer a factor in choosing who to hire.

Enhanced Communication And Collaboration

Employees don't have to be in the same room to work together and talk to each other successfully. With the help of computer tools, they can talk to each other. It will also be more productive because members of virtual teams don't have to meet in person, which saves time on travel.

Improved Decision Making

When people live in different places, they have different situations that give them a wider range of points of view. It's good for business to have a lot of different kinds of people because it helps you make better choices.

Lower Risk Of Burnout

Team members won't have to work crazy hours because these teams are flexible. This will make it less likely that they will get burned out or have a breakdown. Their health will get better if they take care of themselves. This can also help people focus better on their work, which is another reason why having spread teams is a good idea.

Strategies For Effectively Managing Distributed Teams - FAQs

Why Is Consistent Communication Important For Distributed Teams?

Consistent communication ensures that all team members are informed and aligned despite geographical barriers, reducing confusion and fostering collaboration.

How Do You Manage A Distributed Team?

You can do it by prioritizing consistent communication, leveraging collaboration tools, setting realistic goals, hosting regular meetings, setting clear expectations, maintaining a personal touch, establishing structure, and offering incentives.

What Role Does Structure Play In Managing Distributed Teams?

Establishing clear structures and expectations helps ensure that distributed team members remain focused and aligned with organizational goals despite working remotely.


It can be hard to manage development teams that work in different places, but understanding the strategies for effectively managing distributed teams can help you. Managers can make sure that their distributed web development teams, distributed developer teams, or other types of distributed teams are working well and quickly by using the tips in this piece.

Setting up clear lines of communication and giving regular feedback and praise are some of the ways that these tactics can help build a strong team atmosphere and encourage teamwork, which will lead to successful project results.

Recent Articles