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How To Call About A Job Application?

When pondering how to call about a job application, it's essential to approach the conversation with confidence and professionalism. Begin by preparing a script or key points to discuss, ensuring you articulate your interest in the position and your qualifications. Remember to maintain a polite and respectful tone throughout the call, expressing gratitude for the opportunity and seeking clarification on the application status.

John Harrison
John Harrison
Feb 10, 20241K Shares18.5K Views
Jump to
  1. When Is A Follow-Up Call Important?
  2. What Should You Say When Calling For A Job?
  3. Tips To Keep In Mind When Following Up Call
  4. Email Or Phone - Which Is The Better Medium To Follow Up?
  5. Common Mistakes When Calling About A Job Application
  6. Samples For Various Call Procedure Steps
  7. Frequently Asked Questions
  8. Final Thoughts
How To Call About A Job Application?

You've finally discovered a position that completely fits your professional goals, and you've applied with confidence because you know that your well-written cover letter and CV will make a lasting impression on the hiring manager.

But now that some time has gone and the recruiting manager has yet to respond, you're discouraged and unsure of how to proceed. If this strikes a chord with you, keep reading to learn how to contact you to ask questions about your job application.

Before starting this project, make sure you have the resources you need to improve your communication abilities and strike the right balance between perseverance and professionalism.

Here's where learning tools for career growth come in handy. These priceless tools provide a plethora of knowledge, from creating a compelling CV to perfecting the follow-up email technique, enabling you to leave a lasting impression and show that you are interested in the position.

In this piece, we will go over the circumstances under which you are permitted to phone a firm about an available position, as well as outline specific methods about how to call about a job application.

When Is A Follow-Up Call Important?

Job Applicant Passing Her Documents
Job Applicant Passing Her Documents

When you apply for a job or attend an interview for a position you are interested in but have yet to hear back from the company after a week or two, it's crucial to give them a call again. Follow-up contact is an additional measure that demonstrates your sincere interest in the job and the organization, and it might assist in reminding the recruiter or hiring manager of your application.

However, it's crucial to confirm that the recruiting manager or recruiter is amenable to a follow-up contact. It's crucial to abide by the job description's instruction that applicants refrain from following up with applications by phone or email.

Overjoyed Employee Throwing Papers in Air After Completing Paperwork
Overjoyed Employee Throwing Papers in Air After Completing Paperwork

What Should You Say When Calling For A Job?

Call The Right Person

Should you direct your application to a specific person inside the company, this is the person you should get in touch with again. If you applied online or gave your application to a front desk employee, give the main number a call and find out who is in charge of recruiting.

The businessmay have a human resources department or a recruiting manager. In a small firm, the decision-maker might be the owner or the department manager. Consult the receptionist if you need clarification.

Introduce Yourself

Your identity and the purpose of your call are the two most crucial things you should let your contact know.

Asking if they have a few minutes to chat should come first. If they do, you should give them a brief introduction that includes your entire name, your professional background, and the fact that you are looking for information about any vacant openings at their organization.

Ask For A Reschedule If They're Too Busy

You might offer to reschedule a chat if you strike up a conversation but feel your contact needs to be more relaxed to respond to your message right now. As a result, you will be considerate of their time, and because you now have an appointment, the second call won't be a chilly one.

Bring Up Your Shared Connection

Following the introduction, you should explain whether you found your contact via a standard connection. If the hiring manager has a favorable opinion of the person who suggested you, mentioning how you know them may increase your chances of being invited for an interview.

Quickly Describe Your Most Relevant Qualifications

Following a thorough introduction of yourself and your shared connection, you may discuss your qualifications for the roles you want to apply for, including your professional experience, abilities, and other attributes.

It's crucial to explain how your expertise and newly acquired talents meet the demands of the business and how they might be used to their advantage. You can sum up your credentials in one word.

Request An Interview

Let your contacts know your aims up front so they won't assume you're only phoning to gather information once they have a clear understanding of who you are and what your credentials are. You might enquire about the employment procedure of the organization or ask if you can schedule an interview appointment.

Show Your Interest In The Company

Your follow-up should demonstrate your sincere interest in the business. If this is a follow-up on a job application, concentrate on emphasizing your qualifications and how you can support the team or business in achieving its objectives.

If you're following up after an interview, please emphasize the things you took away from the discussion and why you believe joining the organization would be the right move. Being really interested at all times may alter everything.

Be Prepared For Objections

Be ready for the scenario when your contact raises a concern about your fit for the position due to a lack of experience or certification that needs to be present. Be aware of any weaknesses you could have and have strategies ready to refute criticism.

If There Are No Open Positions, Request An Informational Interview

Ask the hiring manager if you can meet for an informational interview so that you can get to know each other better and see if you would be a good fit for a future career in the company if they tell you that there are no vacancies at that time.

Aside from helping the hiring manager notice you should find a position in the future, informative interviews may also help you find employment opportunities in other departments.

Anonymous Businessman Reading Documents on Street
Anonymous Businessman Reading Documents on Street

Tips To Keep In Mind When Following Up Call

Wait To Follow Up As Soon

As a job applicant, you may be anxious to learn if you were chosen following an interview or what happened to your application. However, it is crucial to remember that businesses get a large number of applications and could take some time to respond.

After an interview, it's advisable to wait five business days before getting in touch with your recruiter. Read the job advertisement if you are following up on an application.

You should follow up a week or two after the application window has ended if it contains information on the application closure date. This will give the hiring managers or recruiters you work with ample time to go over your application and get back to you with a thorough answer.

Determine Your Reason For Calling

Ascertain the purpose of your follow-up. The reason you are calling is to find out whether you are being considered for the job, but knowing why you are calling helps you prepare your response.

For instance, you may want to contact them to confirm that they received your application and to find out when they will start conducting interviews with potential applicants if you are following up on an application.

You can give them a call if you are following up after an interview to express your gratitude for the opportunity, provide further details, or find out when a decision will be made.

Obtain The Necessary Information

Get the correct contact information, such as the hiring manager's phone number, before placing your follow-up call. Making the appropriate phone contact demonstrates your diligence in researching the individual, which improves your chances of being invited for an interview.

  • Verify that the job advertisement has the company phone number and email address.
  • To get the hiring manager's phone number and email address, go to the corporate website.
  • Get the phone number and email address of the recruiting manager by contacting the company's support desk.
  • You may know someone at the organization who can assist you in contacting the recruiting manager. Visit the company's LinkedIn profile to see whether you know anybody who works there now or previously.
Job Application Form on a Vintage Typewriter
Job Application Form on a Vintage Typewriter

Keep A Proper Time And Act Professionally

Make sure your call or email doesn't come off as too informal. Once the employer has indicated that they need more time or are taking longer than expected to respond, speak professionally and refrain from inquiring about the application's progress. Being considerate of others' time is crucial to projecting a more polished image.

When you follow up with them by phone or email on the progress of your interview or job application, the timing of your communication may significantly impact how soon you hear back. Fridays and Mondays are often the busiest workdays.

If you follow up on certain days, your phone may go unanswered, or your email will be lost. Instead, schedule your follow-ups for Tuesday through Thursday to make sure they get it and get back to you quickly.

Practice The Conversation With Someone Else

Before you make your follow-up contact, ask a friend or family member to assist you in practicing the discussion. By doing this, you should have a clear idea of what you want to communicate and how. Additionally, it may give you greater self-assurance when you follow up with the call.

Try To Contact The Decision-Maker Directly

It is crucial to make an effort to speak with the decision-maker directly when placing a follow-up call. It is advisable to make an effort to get in touch with the interviewer if you are following up after an interview.

If you are following up on an application that has been filed, your best bet is to get in touch with the recruiter or HR coordinator who is in charge of setting up interviews.

Make Your Message Unique

Send the email or provide the call to the right person, the recruiter or hiring manager, for example. If you are unsure of their name, address them with a broad greeting like "Dear Hiring Manager."

This reveals your meticulousness and dedication to developing a meaningful relationship. Make sure to provide the precise job title that you applied for along with the application date.

Keep It Concise

The employer should be able to immediately comprehend your goal from your follow-up communication if it is brief and direct, without requiring too much of their time. Make sure to reiterate your interest in the position and the organization, as well as to find out how your application is progressing.

Focused Woman Writing in Clipboard
Focused Woman Writing in Clipboard

Email Or Phone - Which Is The Better Medium To Follow Up?

Ideally, it's a good idea to follow up via a channel that suits you better. However, it would be preferable to follow up by email rather than phone. When you phone someone, it's likely that they are preoccupied with something and may not be available to respond to your inquiry or give you an update on the progress of your application.

Incomplete or ambiguous replies are possible, and if you've phoned too often, you could even get a no. Email follow-ups are more successful since they give the recipient more time to react to you. Your chances of getting a considerate answer are increased in this approach.

Common Mistakes When Calling About A Job Application

When contacting about a job application, it's essential to keep things professional and steer clear of typical blunders. During these calls, candidates often make the following mistakes;

Insufficient Planning

It may come out as unprofessional to not know the specifics of the job ad, the organization, or your application. Before making the call, always check this information.

Unsuitable Timing

Employers may get irritated if employees call during peak business hours or if they call often. Aim to contact during regular business hours and steer clear of the company's busiest periods.

Being Too Demanding Or Combative

Being outspoken is a good thing, but going overboard or coming off as entitled over the status of your application might backfire. Be kind and persistent.

Ineffective Communication Abilities

Effective communication may be hampered by slang, unclear speech, and bad phone connections. Make sure your voice is professional and clear.

Not Giving A Decent Introduction

Always identify yourself and the reason for the call at the beginning of the call. This helps in providing the appropriate background for the discussion.

Absence Of Targeted Inquiries

Asking generic or unrelated inquiries might indicate a lack of genuine interest in or comprehension of the position. Prepare concise, pertinent questions about the position or the application procedure.

Absence Of Note-Taking

During the call, you could learn anything crucial. You need to remember this information if you're prepared to take notes.

Refrain From Following Up Adequately

If you are told to wait or follow up after a certain amount of time, be sure you comprehend and follow these directions. Refrain from disregarding them may be seen as a lack of regard for the procedure.

Being Too Casual Or Sharing Too Much

Retain your professionalism. Being too informal or disclosing too much personal information might take attention away from the primary goal of your conversation.

Not Expressing Gratitude To The Employer

Always thank the other person for their time and attention before hanging up. This gives off a favorable impression.

Person Holding Silver Pen Signing
Person Holding Silver Pen Signing

Samples For Various Call Procedure Steps

The following are some hypothetical talks you may have while applying for jobs;

Pitch Of An Elevator

"Hello, how are you this afternoon? I'm Damien Williams, a real estate agent with five years of experience working with major brands. I believe my qualifications and experience would be a good match for your company. Therefore I'm calling to ask about possible employment in your sales department. Please let me talk to the sales manager.


"Good day, Mr. Rodriguez Would you want to converse for a few minutes? I am Michael Gilmour, a qualified software engineer, and I am contacting you to see if there are any openings available in your software development division.

Description Of Your Skills And Experience

"I have over six years of childcare experience, a bachelor's degree in early childhood education, and I'm extremely patient and excellent with kids. I think I'd be a wonderful teacher at your kindergarten given my background and talents in childcare from both public and private settings."

Asking For An Interview

"I am reaching out because I am extremely interested in your company and the way you do business and I would like to arrange an interview with you for everything so we can fully explore if and how I could contribute to your organization."

Overcoming Objections

"You brought out my relative inexperience, and I get your point. I do, however, have the necessary skills for the position, and my inexperience may work to my advantage as it will enable you to teach me by the organization's policies and procedures."

Requesting To Be Interviewed For Information

"I recognize there are no positions available at right now, but I'd like to schedule an informational interview with you so that you can learn more about my abilities and previous employment because I may be appropriate for a role that will open up in the future."

Frequently Asked Questions

Is It Acceptable To Leave A Voicemail If No One Answers Your Call?

Yes, leave a concise and professional voicemail with your name, contact information, and a brief message about your job application

What If You Don't Have A Specific Contact Person?

Ask for the HR department or the person responsible for handling job applications.

What's A Polite Way To End The Conversation When Calling About A Job Application?

Thank them for their time, express your continued interest, and ask about the expected timeline for a decision.

Final Thoughts

The process of navigating the terrain of job hunting may be a hard undertaking; nevertheless, some tactics can dramatically increase your chances of success during the process. Making a follow-up contact after completing your application is a key step that is sometimes overlooked, although it is an essential one.

These simple steps about how to call about a job application, when carried out well, can have a significant influence on your candidature, creating an impression that continues to linger and maybe even leading to a job offer.

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