Automated Agent - Quick Start Guide

Quick Start Guide

This Quick Start Guide will cover the basics of using the Automated Agent platform to enable you to quickly start engaging with your database. This guide functions as a broad overview of the system, if you’re looking for more detail on a particular feature check out tutorial videos.

The Dashboard

When you first log in to Automated Agent you are greeted by the Dashboard. The Dashboard gives you a quick snapshot of what is going on in your account. From here you can see your total number of active contacts, contact trend, automations, templates, pipelines, deal tasks, campaigns & top contacts.

Also included is the Activity Stream which will show you who has recently opened or shared your campaign, as well as clicks and other activity.

When you open a new account the Getting Started tips will show up which are intended to walk you through the steps you need to take to get your account moving. These are the same steps we’ll cover in the following section.

When you no longer wish to see these steps you can click the X in the top right of that panel to remove it.

Creating Lists

Central to Automated Agent are lists. Lists contain contacts (each unique email address). To create lists, click on the Lists tab along the top. Then click the Create a new list link.

Provide a name for your list. Type in the company name and address (this is required and will be added to each email that you send out). Click on the Create List button,

Once added, your new list will be in the system. You can now add contacts one by one or Import a group of contacts into the new list.

Importing Contacts

There are several ways to populate your lists with contacts. Automated Agent offers many integrations to migrate contacts automatically from other services you use. Contacts can also be added manually either one at a time, or importing from a file on your computer.

The most often used method is to import contacts from a .CSV file. CSV stands for ‘comma separated values’, this is an open standard file format that can be read or exported by just about anything, including popular spreadsheet platforms like Microsoft Excel and email clients like Outlook.

To view your import options click the Import button on the right from inside the Contacts tab.

Once added, your new list will be in the system. You can now add contacts one by one or Import a group of contacts into the new list.

From the Import page you can choose your .CSV file, the lists you want to import it into, and then map the fields in your file to the fields in your list.

Alternatively, you can copy & paste your contacts, or choose to connect your Automated Agent account with a third party app.

Once imported, your contacts will appear under All Contacts 

You can then check the box next to the contact, select edit, then all selected. You are then allowed to add each contact to a specific list.

Sending Campaigns

Once you have your created lists and imported contacts, you are ready to send campaigns! Click on the Campaigns tab along the top, and then click the Create New Campaign on the right.

For simple, one-time campaigns, choose Regular Campaign. Other types include Auto Responder, RSS, Date Based, Split Testing, and Text-Only. You'll most likely want to start with the Auto Responder Campaign.

Once you’ve chosen your campaign type, provide an internal name (this name is only for your purposes, it will not been seen by your contacts), and click Next.

Next, choose the list (or lists) that you’d like to send the campaign to and click Next.

From there you will choose your template. A template acts as a starting point for your message where you can then add your text and graphics. Our system has two different types of templates:

  • Designer Templates which utilize our drag and drop editor.

  • Basic Templates which use our older code based HTML editor.


You can also choose a blank template to bring your own HTML or code something from scratch. All of your templates will appear in the template chooser and you can switch types from the header. Once you choose a template you like you can hover over it, and click Use this design to advance to the next step.

Before continuing you will be asked to supply a from name, address, and a subject line. You can optionally set a ‘Reply to’ address as well.

Once you’ve entered the proper information click Continue to move on to the editor and design your message.

When you’re happy with your message, hit Next in the lower left and you'll be taken to the last step.

From there you will be brought to the Summary page, here you can check your spam score, send a test message, and enable and disable tracking.

Once you’re ready, click Send Now (lower left) to initiate the campaign sending process.

Your campaign will now be sent!

Viewing Reports

Once a campaign has sent, you can view reports to see the different statistics on the campaign.

You can view the following stats on the Reports page:

Opens/Unopens
Forwards
Links clicked
Bounces
Unsubscriptions
Updates
Social Sharing

To view a Report for a particular campaign, click on the Reports tab and then click on the name of the particular campaign that you want to view.

Integration

Lastly, you may wish to include a contact form on a website or Facebook page. You may even want to use a QR Code to direct contacts to your subscription page. You can do all this through the Integration tab.

Click the Apps tab along the top, then the Add a Form link;

Add a form name (for internal use only – this will not show up on your webpage), and choose the list this from will apply to.

Click OK.

From there you can build your form using the drag and drop editor. Click on a field on the left to add it to the form and drag it to the position you wish to place it on. Click save when you wish to save your form.

You can customize your subscription even further by clicking the Theme & style options tab and choosing a theme.

There are also other settings that you can configure such as the subscription confirmation page, subscription error page, opt-in email, and selections. You can configure this by going to the Opt-in confirmation email tab and/or the Form settings tab.

To integrate your form with Facebook, WordPress, or other services, click on the Integrate with your site tab.

To integrate your subscription form with your website, click the HTML code inside the Embeddable HTML box. Press Control+C (Command+C on Mac) to copy the code. You can then paste this code on to your website.

To integrate with Facebook, click on the Add to Page button.

A page will pop-up from Facebook. Choose from the drop-down the page you would like to add the subscription form to. Then, click the Add Page Tab button. This will add the subscription form as a tab on your Facebook Page.

You can also share a link to your subscription form on different social networks including Facebook and Twitter. Click on the Social Sharing tab and choose and click the Social Sharing button you wish to share on.

Questions?

Automated Agent has a ton more to offer, this guide was designed just to get you up and running as quickly as possible. If you need help with anything, feel free to reach here.

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